How many times have you found files like Presentation_v1, Presentation-v1.1, Presentation-Final, Presentation _final edited, Presentation_final _copy and so on?
Ad-hoc document management policies often lead to such problems. People are lax in naming files and even more lax when naming file versions.
Docsvault document management software offers version control feature so you can have all your versions neatly organized. You don’t have to save different copies of same files; Docsvault creates a new version automatically once you check in a document without creating multiple copies. You don’t have to remember which is the latest version as what you see is the latest version.
One of the best practices when it comes to controlling document versions in Docsvault is entering brief version notes. These notes can be about the changes made, stage of approval, etc.
Thus, when you check the version history, you see the version notes, date, version owner as well as version numbers and get a lot of information in one glance about the various versions and changes made.