Digital Signature Solution
Docsvault’s Digital Signatures solution enables organizations to create high-assurance business processes. Digital signatures in Docsvault are legally binding and are a preferred method of signing electronic documents for compliance with various standards & regulations as they preserve the document’s integrity, verify the identity of the signer and provide for non-repudiation of signatures within and beyond the organization. Once a document has been digitally signed, any unauthorized changes to it would render the signature invalid. It is an electronic process that assures the recipient that the contents of signed documents have been created by a known sender and it has not been altered after it was signed.
Within Docsvault, Digital Signature solution is divided into two broad features:
Digitally Signing Documents by Docsvault Users
Docsvault authorized users can digitally sign documents within the Docsvault system on demand. You can also route documents in a workflow for multiple approval signatures.
Signed documents can be sent or submitted from anywhere, and the receiver can verify each document’s authenticity using the standard Acrobat Reader.
Getting Signature from Others
Docsvault’s Signature Requests feature helps you to get online signatures from anyone outside the organization, i.e. non-Docsvault users, without leaving your Docsvault repository. Authorized Docsvault users can get signatures for contracts, agreements, or any documents from right within Docsvault – No printing, faxing or mail delivery required.
Docsvault digital signatures are compliant with the U.S. Electronic Signatures in Global and National Commerce Act (E-Sign Act) and many worldwide e-signature legislation.
Keys points For Keeping Digital Signatures Legal:
Docsvault’s Digital signature module is designed to make sure your organization meets e-sign requirements wherever you do business as well as complies with your internal policies.
Authorized Signature Certificates
Docsvault issues a company digital certificate to a company who can then issue digital certificates to its users. Every signature that is signed using Docsvault Digital Signature add-on has a digital certificate attached to it. It authenticates the electronic signature to serve as proof of the identity of the signatory.
Tamper-proof digital signature within a document management software ‘Docsvault’ allows for complete data integrity as well as transparency and traceability. It allows you to add legally binding signatures to your HR forms, invoices, purchase orders, sales documents, online contracts, and more.
Docsvault helps organizations sign documents safely and build legal, secure, and compliant signature processes. For more information, visit www.docsvault.com or call us at (888) 819 3035.