Document Management Solution for Construction Business

construction document management

Construction industry is a challenging and dynamic industry, which poses challenges at all levels of construction project, right from designing the project through to execution.

Unlike manufacturing industry, where factories have to churn out same products in a controlled environment, construction projects are carried out in an unsheltered environment and needs vary according to projects, sites and weather conditions.

Construction business is always unstable and chaotic, making it very important that their back office is running smoothly. To reduce the chaos and bring sanity in this industry, one needs more than a capable manager.

What are the Challenges within Construction Industry?

Clients of construction businesses want their work to be done on time, in the allocated budget and without slightest of variation. This poses a big challenge to construction business, but it can be eased by proper planning and management.

Keeping up with Changes

Unlike other industries, construction business is highly affected by economical and technological changes. People in construction businesses have to embrace technology to stay abreast of competitors and changes.

Too Much Chaos

Typically, construction businesses have to manage workforce, obtain strategic sites, design profitable projects and execute them expertly keeping competition in mind. To achieve all this, construction businesses need an able manager and strong technological support.

Managing Expenses 

Just as in every other industry, it very important for construction business to offer value for money as well as stick to the allocated budget despite escalating prices.

Document management software can help solve all these problems. This simple technological solution can allow all types of businesses to manage and collaborate efficiently and reduce chaos; construction is no exception. This software also provides immense savings by reducing time and cost of doing backend jobs.

How can Document Management Software help?

Document Management Software provides support for a variety of operations like organizing and securing your data as well as coordinating with your colleagues so that you can worry less about mundane backend jobs and focus more on other critical issues of the business.

Docsvault, our super-efficient Construction Document Management Software can help you do all these and much more.

Docsvault: Super-Efficient Document Management Software

Docsvault is an extremely efficient Construction Document Management Software that can smooth out all document management tasks within the construction industry.

Apart from the obvious benefits such as more efficiency in handling documents, Docsvault can also help by making retrieval, collaboration and securing easier. This means there will be less clutter on your desk and you can get information quickly.

Let’s see how Docsvault features can ease some of the challenges of the construction industry. :

Complete Document Management System

Our document management system allows you to capture and organize all paper documents and electronic files including emails. Search and retrieval features help you find documents quickly and easily. Documents can also be easily scanned and stored in a central repository for easy retrieval.  Docsvault advanced capture solution automates the process of indexing and tagging documents, reducing the time and complexity for archiving.

Document Relations

When searching for documents, wouldn’t it be great if you were able to see related documents too?  Docsvault allows you to set relations between all documents pertaining to a particular project so that you don’t have to waste time searching for related documents stored in different folders.

Documents Access Anywhere – Any time

Docsvault’s Web and Mobile Access makes it easy for your construction team to access and share their documents in the field. They are updated on tasks and events while on the go and effortlessly stay on top of deadlines.

Document Workflow & Collaboration

With Docsvault’s Automated Workflow, your team can easily access, share, collect data, edit new document versions, and update project information right from the field in real-time.  There are several other tasks and small jobs such as responding to an RFI, approving a Change Order, etc. assigned by the project manager to the team can be streamlined with Docsvault Workflow Automation. The Digital Signatures tool speeds up the approval process on the field.

Web eForms

Web eForms lets you create dynamic forms using a simple drag and drop interface to collect and synchronize critical data from the field to the office. Field workers can fill out forms onsite on their mobiles or tablets and upload necessary documents to instantly share data with office employees. Documents can be classified and stored dynamically based on the information filled out in the form.  There is no need for physical filing cabinets and staff members don’t have to decide where to save electronic versions of documents. Repetitive documents like contracts, lease, agreements, etc. can be created automatically just by filling out a few necessary form fields.

Other Benefits:

  • Reduces clutter resulting from too many papers and designs
  • Saves cost by reducing the space needed to store records
  • Organizes project information and designs
  • Secures confidential contracts and bids
  • Creates and manages multiple versions of a document
When you are managing a small business, it is all the more important that your documents are organized and easily retrievable. Docsvault is easy on the pockets and answers most needs of small businesses.
Rich Christie , Xieconsult