Flexible Document Management Licensing
With the increasing size of business, the need for different types of user licensing to suit various business needs becomes necessary. Docsvault understands this fact and offers many different users licensing options to its customers. Flexible licensing cannot only take care of your needs but also take care of your budget. Here are the types of licensing models that Docsvault offers.
Named user license is the main user type that can have full rights within the system such as Create, Edit, Overwrite/ Delete, Route Documents and more. You can increase or decrease security rights assigned to named users at any given time. Docsvault provides scalable licensing options, so no matter how much your organization grows, Docsvault will grow with you.
Read-Only license is for internal users who just need to open and read documents in Docsvault. This license offers List, Preview and Read rights. Read-Only users can access documents via Docsvault desktop and/or web client and read or route them to other Docsvault users. They can also create tasks for other users. Since these users are essentially internal users and can access the entire repository if desired, they can also view document notes, document profiles and document tasks associated with them. Read-Only licensing is available for all the editions.
External user license, as the name suggests, is for people outside your organization such as clients, vendors and business associates. This license enables users to upload or download files in Docsvault. This license allows you to share unlimited folders along with their sub folders and files. The External user license is only available in Docsvault Enterprise & Ultimate Editions and external users access their shared folders using the Web Browser Clients. External users cannot view notes and profiles associated with documents.
Concurrent users licensing model allows multiple users to share a common pool of licenses. This type of licensing is useful when you have occasional users who can share a connection license and do not need a dedicated license.
What it means for you?
Docsvault provides several user and system level rights including creating files and folders, version creation, export, delete, run audit queries, so on and so forth. However, not everyone in your organization needs all these rights. Sometimes, all a person has to do is access certain documents and forward it to a concerned person. Buying a named license, affording them all rights does not make sense in this scenario. So also, there are many external users such as clients and vendors with whom you need to share your documents regularly but you can’t purchase an all-inclusive license for them. Concurrent user licenses are another type of license permitting users to use a common pool of connection licenses. Docsvault offers you the freedom to buy three different kinds of licenses, which will take care of your various user needs and at the same time help save you some money.