Document Management Solution for Healthcare & Medical Industry

healthcare document management solution

In the last two decades, healthcare has gone beyond taking care of the sick and disabled. Healthcare and medical agencies have embraced complex technical innovations and treatment methods, making quality management a must.

The complexity and speed at which healthcare and medical industry is growing, it has become significant to go for an approach that allows healthcare agencies to develop at a fast pace that does not sacrifice quality, care, and management.

This industry can’t afford to use out-dated technologies and ways that were being used decades ago

What are the challenges within healthcare industry?

Every industry has to face its own set of challenges. And most people would agree that healthcare and medical industry is the most testing of all industries. Here are two major challenges faced by the healthcare and medical industry.

Poor Management

From the time a patient steps in the hospital or clinic until the time he walks out there are too many papers and forms to fill and file, formalities to be fulfilled and instructions to be given. Under these circumstances, chaos and mismanagement are inevitable.

Regulatory Compliance

Healthcare and medical organizations are under tremendous pressure to protect important documents pertaining to patient consultation and treatments because of regulations. Without a proper document management policy in place, it is very difficult for these organizations to retain, secure and manage documents well enough to meet regulations.

Apart from forms and paper documents, there are many more electronic files that are to be handled in healthcare agencies. And though the situation looks grim, it is not impossible to control the chaos and bring order within these agencies. The answer to a lot of these problems lies is Document Management Software.

How can Document Management Software help?

With Document Management Software, you can store all your important files and records such as patient notes, charts, bills and insurance information and preserve them, so as to comply with healthcare regulations.

Find out what more our super-efficient Healthcare Document Management Solution can do for you.

Docsvault: Highly Efficient Document Management Software

Being an incredibly efficient Document Management Software Solution, Docsvault can smooth out processes within all industries and the healthcare industry is no exception.

Other than its immediate benefits such as less paperwork and filing and reduced need of storage space, Docsvault allows you to capture all your important data within a secure, central repository, and link related documents, so that you can access them easily and quickly.

Docsvault takes out the need of scanning papers one by one, manually filing records and retrieving them so that you don’t need full-time people to do mundane jobs and your staff can employ their time in more productive tasks.

Integrated Scanning

Docsvault can move all new scans from the network to the safety of Docsvault’s filing area. Batch document scanning increases the speed of the process of scanning and storage, so your employees have lesser things to worry about.

Watched Folder

Watched folder technology can take care of preservation and security needs of important faxes and other such documents stored in the network folder. This folder and all the sub-folders contained within can be configured to be watched by Docsvault for all recently created, moved and saved documents. User-level rights can be set, so that only authorized employees can access specific folders.

Create Searchable Records

OCR add-on allows you to convert all your paper documents saved as PDF image to fully-searchable text PDFs. This means, whether you want to search for a patient’s birth date or insurance number, you will find it within no time.  If you compare this with the time of going through paper-based records and files, you will realize how helpful this document management software feature would be for you.

Other Benefits:

  • Reduces clutter resulting from too many papers such as patient charts, bills and insurance records
  • Reduced storage space
  • Organizes and secures patient records
  • Vital for regulatory compliance
  • Saves time and cost spent on doing mundane jobs
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Using DocsVault has allowed me to do the work of 3 people while saving time and money. Thanks to DocsVault I’m more organized and profitable then ever. Add to that the best customer service ever and you have a product that is perfect for any business.
Michael Famularo, Michael L. Levine M.D., F.A.C.S.