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14 12, 2022

Tip: How to Name Files in Docsvault?

By |2022-11-03T09:46:46-04:00December 14th, 2022|

Do you have a hard time searching for files in Docsvault? Do you use dates or numbers in file names? Do you remember these numbers and dates after a couple of months? We thought so. One of the most frustrating and time-consuming part of a job is finding documents. Though document management software helps [...]

18 11, 2022

Tip: How to Use Personal Task Feature Effectively?

By |2022-11-03T09:14:33-04:00November 18th, 2022|

'Call client 5 pm tomorrow' Have you ever scribbled something like this on a notepad and wondered later what you meant by that note? Most people have the habit of sticking hasty notes or making entries in diary planners about things to do. These notes are often unintelligible and they have a way to [...]

3 11, 2022

Tip: How to Control Document Versions in Docsvault?

By |2022-11-03T08:50:15-04:00November 3rd, 2022|

How many times have you found files like Presentation_v1, Presentation-v1.1, Presentation-Final, Presentation _final edited, Presentation_final _copy and so on? Ad-hoc document management policies often lead to such problems. People are lax in naming files and even more lax when naming file versions. Docsvault document management software offers version control feature so you can have [...]

27 03, 2015

Hypothesis: 3 Common Document Management Problems & Solutions – Part 1 of 2

By |2017-09-14T09:03:34-04:00March 27th, 2015|

#Problem 1: Lack of Co-ordination Samuel recently joined as the marketing manager in a fairly new manufacturing company. He was excited with the opportunity as the prospects for him in this growing company seemed abundant. So far he had worked in large companies where he couldn't see himself growing. However, soon he was disillusioned. Everything [...]

29 05, 2012

How to Ensure HIPAA Compliance with Docsvault?

By |2022-11-03T08:22:49-04:00May 29th, 2012|

One of the prerequisites of HIPAA is to ensure privacy and security of all patient records. Document management software can help healthcare organizations to comply with HIPAA regulations by fulfilling this prerequisite. Let’s understand how. The two most controversial sections of this regulation are 1) Disclosure of patient’s private information and 2) Breach of [...]

22 05, 2012

How to Simplify Document Tasks with Docsvault?

By |2022-11-03T08:24:36-04:00May 22nd, 2012|

Do you still use the traditional method of assigning tasks via email or chat? Though one of the oldest and most conventional method of collaboration, this is a faulty method with lots of drawbacks. Some of them are difficulty in keeping track of workflow, emails often lost amongst the bulk of other communication, failure [...]

24 04, 2012

Electronic Filing System

By |2022-11-21T02:29:32-05:00April 24th, 2012|

How to Store Files in Document Management Software System? Good File Structuring Policy V/s Bad File Structuring Policy A bad filing structure means your employees have to spend a lot of time reaching the right documents and if a standard practice is not followed, the result is ad-hoc document storage which leads to confusion, wasted [...]

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