Why is Human Resource Workflow Important?

Human Resources Workflow Management

Human Resource workflows are the series of steps to complete anticipated and repetitive tasks. Every HR department in an organization needs to maintain a robust employee-centric process as it has a huge impact on the organization’s bottom line.  Manual Human Resource workflow management creates inefficiencies and productivity drops in the HR department.

What is Human Resource Workflow?

Human Resources Workflow Management is the process of finding repeatable tasks and implementing automation tools that help HR managers increase performance and productivity.  Today, HR Workflow Management has become a key instrument to build an efficient HR department. It automates the document approval process in order to fulfill a specific HR objective such as leave of absence, timesheets, internal surveys, and performance reviews.

Benefits of Human Resource Workflow

  • Reduces error

  • Reduces paper/mail-based process

  • Makes the approval process smoother

  • Enhances process compliance

  • Saves time and money

  • Increases staff performance

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Examples of Human Resource Workflow using Docsvault

Following HR workflows that can be effectively automated with Docsvault Human Resource Document Management Solution:

Employee Information

As the size of employee data grows with the business–managing the employee information manually becomes more difficult after a certain period of time. By automating the process of creating and managing employee information, manual errors can be reduced, and data retrieval becomes easy. If employees change their employee records such as designation, salary, role, etc, a workflow is started that requires approval before the new information is saved. Workflows are predefined for this type of information to efficiently manage changes and keep their employees’ data accurate.

Onboarding New Employees

Manual onboarding practices can jeopardize all the hard work that went into recruitment. HR managers burn out all their energy in keeping everything organized during onboarding. Paper pushing and physical workflow management will only add to their administrative burden.

With Docsvault’s automated electronic workflow, a new employee information form is submitted which passes to the manager for verification. After that, the employee role is reviewed and the onboarding process is completed.

Leave Request

Paper-based, manual leave requests can cause unnecessary administrative overheads, regulatory noncompliance issues, and even lost productivity due to unscheduled absences.

Docsvault’s Automated Workflow not only creates a standard, streamlined path, but it can also clear the confusion and help in tracking and auditing. This workflow starts with receiving the leave application electronic form from the employee. The date and reason is reviewed and approved by the team head or manager and goes to the HR department for signature to sanction the leaves.

Expense Report

Reimbursing expenses is an important HR task in any organization. Docsvault’s robust workflow management helps to speed up this process and removes the need for paperwork.  Using Web eForms streamlines the organization’s expense approval process. Employees can quickly submit their expenditure forms for approval by filling up the electronic forms. Once they submit the report, it goes for approval to the HR department. Once approved it is sent to the finance team for the payment release. This saves a lot of time for the employees and organization and eliminates sources of error.

Human Resource Document Management Solution ensures that all tasks are carried out in a uniform way, irrespective of complexities. If your company is experiencing expansion on the horizon and you’re still processing HR-related tasks manually, it’s time to rethink your strategy.

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