Document Management Software Help : Docsvault

Barcode Reader Add-on

Barcode Reader Add-on

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Barcode Reader Add-on

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The Barcode Reader add-on recognizes a barcode on a page and then automatically processes the document according to setting in the Scan Job. The Barcode Reader add-on:

 

Digitizes large volume of paper documents with barcodes

Classifies documents in batch scanning by identifying document separator

Extracts data and indexes documents

 

The optional Barcode Reader add-on's integration with Docsvault's Scan module allows digitizing large volumes of documents from scanners and network folders. The data extracted from scanned documents via barcode can be used in several ways, such as variables to identify document separator or inclusion of values in user defined index fields.  The smart barcode reader can read all common types of barcode (1D & 2D). It can even break down multi-valued barcodes using delimiters and map them with document profile indexes or use them for auto file naming.  It can recognize barcode values as string and date. Dates capture can be further broken down into separate day, month and year.

 

Setting Barcode in Scan Job

 

In Scan Job Setup, select Barcodes tab

 

Enable Barcode Detection to configure barcodes for document separation or inclusion in index fields.

 

Doc. Separator Barcode: Sets the barcode types to use for document separation. Only one barcode type can be selected for document separation.

 

oSeparate on Value Change: Enable this option to separate documents when a barcode value changes.

oSkip Barcode Page: Enable this option to skip the page with a barcode.

 

Barcodes to Detect

You can simplify your business processes with barcodes. For example, You receive a lot of invoices that you would like to scan and store in the system. You can achieve this by attaching a barcode label to the first page of every invoice and scan all your documents in one batch together. Each new barcode identifies a new document. You can configure the setting that Docsvault reads out the barcode number as an invoice number and uses it for the indexing.

 

Sets the barcode types to use as index field values. Docsvault will require the barcode types that you select and ignore the other types.

 

Value Breakers: Setup rules for breaking barcode values. 
For each barcode you can specify the rules. Check Enable barcode rules and specify the setting for captured string and date.

 

oString: Define the barcode rules for string index field. 

 

Enter maximum number of values to extract. 

 

Specify the Delimiter -  Some 2D bar code can contain values for multiple index fields. You can separate these values by defining a delimiter say as semicolon( ; ), hypen (-). The Delimiter can be a character or group of character. Any data following the special characters is moved to the next barcode default value.  
 

oDate:  Define the barcode rules for date index field. 

Capture Dt. Format: Specify the date format you wish to capture. Ex: mm/dd/yyyy (12/31/2017), dd/mm/yy (31/12/2017)
 

Month Format: Specify the format for month. Ex: m (4),mmm (Apr),mmmm (April)

 

Year Format Specify the year format: YY(17), YYYY(2017)

 

All the bar codes that pass the defined bar code filters are stored in sequence in the index default values named {Barcode1_1}{BarCode1_2}{BarCode2}{BarCode3_Date} etc. You can use these barcode to link index fields in Field Mapping. 

 

Ex: Joe Smith; ACME;02APR2017
 
Using the semicolon as a separator, the barcode reader automatically separates the content into three barcode values.

 

Barcode1_1 = Joe Smith

Barcode1_2 = ACME

Barcode1_3 = 02APR2017

 

Field Mappings: You can select the Profile from the list and map the index fields with the barcode as the image below:

 

scanjob-barcode

 
Set 'Pass On' to automatically apply the value used for the same index field in the previous document unless the value is changed.

 

Once documents have been scanned, full range of tools are available for post-scanning operations. Users can deskew, rotate, rearrange pages and convert scanned documents into searchable PDFs and other formats.