Add-ons > Barcode Reader Add-on

Barcode Reader Add-on

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Barcode Reader Add-on

The Barcode Reader add-on recognizes a barcode on a page and then automatically processes the document according to setting in the Scan Job. The Barcode Reader add-on:

 

Digitizes large volume of paper documents with barcodes

Classifies documents in batch scanning by identifying document separator

Extracts data from a barcode and indexes documents

 

The optional Barcode Reader add-on's integration with Docsvault's Scan module allows digitizing large volumes of documents from scanners and network folders. The data extracted from scanned documents via barcode can be used in several ways, such as variables to identify document separator or inclusion of values in user defined index fields.  The smart barcode reader can read all common types of barcode (1D & 2D). It can even break down multi-valued barcodes using delimiters and map them with document profile indexes or use them for auto file naming.  It can recognize barcode values as string and date. Dates capture can be further broken down into separate day, month and year.

 

Setting Barcode in Scan Job

 

In Scan Job Setup, select Barcodes tab

 

Enable Barcode Detection to configure barcodes for document separation or inclusion in index fields.

 

Doc. Separator Barcode: Sets the barcode types to use for document separation. Only one barcode type can be selected for document separation.

 

oSeparate on Value Change: Enable this option to separate documents only when a barcode value changes.

oSkip Barcode Page: Enable this option to skip the page with a barcode if it is used only as a separator or cover page.

 

Barcodes to Detect

You can simplify your scanning and capture processes using barcodes. For example, You receive a lot of invoices that you would like to scan and store in the system. You can achieve this by attaching a barcode label to the first page of every invoice (or using dedicated barcode cover pages) and scan all your documents in one batch together. Each new barcode identifies a new document. You can configure the settings so that Docsvault reads out the barcode number as an invoice number and uses it for indexing and naming that invoice.

 

This field sets barcode types to detect. Docsvault will ignore all other types of barcodes on the page.

 

Value Breakers: Setup rules for breaking barcode values. 
For each barcode you can specify rules, if needed, to breakup the value captures into different fields. Check Enable barcode rules and specify necessary settings for captured string and date.

 

oString: Defining barcode rules for string index field: 

 

Enter maximum number of values to extract from the barcode value captured 

 

Specify a Delimiter. You can separate values by defining a delimiter, say a semicolon( ; ) or hypen (-). The Delimiter can be a single character or any group of character. Any data following the delimited characters is moved to the next value.  
 

oDate:  Defining barcode rules for date index field: 

Capture Dt. Format: Specify the date format you wish to capture. Ex: mm/dd/yyyy (12/31/2017), dd/mm/yy (31/12/2017)
 

Month Format: Specify the format for month. Ex: m (4),mmm (Apr),mmmm (April)

 

Year Format Specify the year format: YY(17), YYYY(2017)

 

All the bar codes that pass the defined bar code filters are stored in sequential order in fields named {Barcode1_1}{BarCode1_2}{BarCode2}{BarCode3} etc. You can use these barcode values to link index fields in Field Mapping. 

 

Ex: Joe Smith;ACME;02APR2017
 
Using a semicolon as a separator, the barcode reader automatically separates the content into three barcode values.

 

Barcode1_1 = Joe Smith

Barcode1_2 = ACME

Barcode1_3 = 02APR2017

 

Field Mappings: You can select a Profile to be used from the drop down list and then map index fields in that profile with the barcode values captured as shown in the image below:

 

scanjob-barcode

 
Set 'Pass On' to automatically apply the value used for the same index field in the previous document, until a new value for that field is captured.

 

Once documents have been scanned, full range of tools are available for post-scanning operations. Users can deskew, rotate, rearrange pages and convert scanned documents into searchable PDFs and other formats.