Client Manual > Features > DMS Reports > Admininstrators Reports

Administrators Reports

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Administrators Reports

Admin Reports:

Docsvault comes with many built in reports that give administrators information about the usage by document version, extension, users, etc. Every time a document is checked out of the repository, or changed, that activity is tracked and recorded. These reports are accessible to administrators group members only.

 

Click on the Reports icon on the tool bar

Select File Counts / File Lists. Your predefined reports will be listed in the sub menu.

 

File Counts:

Number of files by extension:

This report shows you the number of files by type throughout the repository.

 

Number of files by cabinet:

This report shows you the number of files under each cabinet in Docsvault.

 

Number of files owned by user:

This report will list the number of files owned by each user.

 

Number of files checked out by user:

This report will list the number of files checked out by each user.

 

OCR Summary:

This report will display the summary of OCR process with number of  files count in different OCR states.

 

report-chart

 

File Lists:

Checked Out files by user:

This report will list all the documents checked out by selected user. The list will display file name and their location within the repository.

 

Files List by Assigned Profile:

This report will list all the files that are assigned the selected profile. The list will display the file name, location and index values of the profile.

 

Files List Owned by User:

This report will list the files owned by the User

 

Files with versions:

This report will list the files with versions greater than specified number of versions.

 

Reports are available in tabular form which provide accurate count and document list based on extension, cabinet, profile, ownership, OCR status, and more. File Counts reports are also represented in bar and pie chart formats. You can view, print and export all the reports in different file formats (pdf, html, rtf, xls, xlxs, csv, text or image file format).