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Industry Solutions – Legal

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Industry Solutions – Legal 2017-09-14T08:05:27+00:00

Legal Industry Document Management Solution

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Legal industry is an information-driven field.

Apart from handling confidential client data, legal professionals have the responsibility of juggling multiple tasks and cases, which requires constant collaboration.

Legal professionals have to spend significant time on a regular basis reading statutes, agency rules, court decisions, zoning laws and other regulations to stay abreast of changes.

Most importantly, they need to store all the client data and research work in such a way that it is secure and easily accessible.

What are the Challenges within Legal Industries?

Legal industry is not only challenging but also demanding and dynamic, making it important for the law firms to stay constantly updated. Here are some top challenges faced by the legal industry.

Security

Legal firms handle sensitive documents such as agreements, case files, pleadings, evidential records and contracts that are time-sensitive and confidential, requiring high level of security. Lack of security can lead to leakage of sensitive client and case records, leading to humiliation and even loss of clientele.

Workflow and Sharing

Legal documents have to be assessed, accessed and distributed to clients, associates and to other branches, which means they have to be shipped, e-mailed or faxed, making sharing complex and expensive.

Research 

Legal professionals have to research and refer legal documents and clauses for which they have to devote a major chunk of their time.

It has become crucial for all legal firms to incorporate software and technological solutions, so that they can offer clients more for less, stay abreast of changes and collaborate without bearing additional costs. Document Management Software can help them do all that, plus some more.

How can Document Management Software help?

Document Management Software is instrumental for growth and organization throughout all industries, but more so in legal industry. This is because, legal firms send and receive so many documents, exchange information constantly and collaborate with so many people throughout a typical work day, that implementing Document Management System becomes inevitable.

Our award-winning Document Management System, Docsvault, can cater to all big and small document management needs within the legal industry, allowing legal firms to operate at an optimum level.

Docsvault: Favorite Document Management Software within Legal Industry

Docsvault is a highly favored Document Management Software within the legal industry.

Apart from its immediate benefits such as securing sensitive data and confidential documents in a centralized repository, Docsvault has a variety of other features that can be useful in the legal industry.

Some of the key features of Docsvault, which are of utmost importance in legal industry, are:

  • Secure RepositoryWith Docsvault you can secure all confidential documents such as agreements, client records, complaints, motions, interrogatories, evidence documents and contracts in a centralized location. You can also ensure that only authorized people can access certain documents in your repository. This means your confidential data is safe and so is your reputation and client-base.
  • Smarter CollaborationDocsvault provides a cost-effective and smarter alternative to long-established methods of sending documents such as shipping, email and fax for assessment and distribution. Other than making sharing documents easier, Docsvault allows you to route tasks, set deadlines, alerts and reminders, thereby improving workflow and productivity.
  • Structured DocumentationDocsvault’s document profiling template ensures that you tag client records with necessary information such as client name, date of filing, case number, key points, matter, trial date, etc. Structured metadata allows for quick reference.  You can also set relations between documents, making it easier for you to use related documents, agency rules, statutes, court decisions and cases for quick research and easy reference.

Other Benefits:

  • Integrated with MS Office
  • Simplified workflow improves productivity
  • Allows to keep tabs on users with audit trail
  • Backup and restore facilities help preserve crucial data
  • Version control allows you to retain unlimited versions of documents
Simplicity and familiarity of Docsvault interface makes sense. It uses a logical setup for the files, folders and cabinets.
Frank Muher, Glusing & Muher LLC