Documents find
themselves being stored in an endless amount
of places, including individual hard drives,
USB drives and other media disks, zip drives,
servers, and hard copies of files found in cabinets
and file folders. This unorganized chaos calls
for a system that provides the tools to collaborate,
organize, and secure these storage options into
one centralized, user-friendly system. Docsvault™ allows
individuals and organizations to not only organize
and secure their documents, but also coordinate
changes, control access, and retrieve documents
quickly, ensuring that their intellectual capital
is protected and productivity and efficiency
are maximized.
What makes Docsvault so unique?
Even though document management software has
been around for some time, its immense price
and challenging user-interfaces have prevented
average consumers and small businesses from
enjoying the many advantages and benefits that
document management can provide, including
increased productivity and efficiency, reduced
costs, and an increase in the bottom line.
Docsvault provides all of these benefits and
many more by giving users the tools to manage,
control, and secure all of their files, all
in an incredibly simple package. Going to a
paperless office has never been as easy or
affordable as it is now, thanks to Docsvault.
Creating a Paperless Office
Docsvault provides
users with all the tools to convert to a paperless
office. This begins with the built-in scanner
interface. Its intuitive layout makes digitizing
all of your paper files and documents incredibly
easy. You can also import any type of digital
file from any location. As soon as everything
is digitized, Docsvault allows you to emulate
your file cabinets while adding a host of other
conveniences that only an electronic document
management system can provide. Docsvault then
provides all the tools to manage, control, and
secure these files, making it the all-inclusive
solution.
Centralizing Documents
Having files
and documents all over the place leads to chaos. Not
knowing where files are, misplacing important
documents, more than one person simultaneously
accessing the same document, and spending hours
looking for an important folder are examples
of the problems that disappear when you use Docsvault. Replace
the traditional filing cabinets with an electronic
one in Docsvault and start seeing the endless
advantages and benefits, like: finding files
instantly, sharing and collaborating files and
documents with all the users in an office, and
customizing the way files are organized to fit
your needs best.
Data Backup and Retention
Docsvault makes
planning for a disaster incredibly easy. Its
one-click CD/DVD burning lets you put anywhere
from a single folder to the entire file-repository
onto a CD or DVD with just a click. With
the Small Business Edition, these backups can
even be automated so you don’t have to
worry about it. The best part is that you
don’t even need Docsvault to open them,
all while retaining the original file structure. Docsvault
is also a file retention solution. Now
you can retain and archive your old emails, tax
returns, or any other documents electronically,
making them instantly searchable and accessible. You
can even burn them to CD or DVD, thereby eliminating
storage costs and saving space.
