Small Business Features

Docsvault Small Business Edition contains full range of document management features that are easy to use and do not require a steep learning curve.

Manage Documents Easy Document Capture & Management

Centralize paper documents & electronic files and access them with one familiar interface from all workstations in your office.
 
scanner and capture Integrated Scanning and Capture

Integrated scanning interface allow seamless capture of paper documents. Speed up complex scanning jobs with multiple scan profiles and batch scanning. This incredibly simple interface will change the way you view file scanning.
 
Secure Document Fine Grained Security

Extremely flexible user and group based security along with many system level rights. User and Folder based 'Ownership Overrides' allow administrators to retain ownership of documents for specified users or folders. Separate export rights prevent unauthorized export of information out of system.
 
Workflow Simple Workflow

Route and forward documents and assign work tasks to other users replicating business processes. Setup deadlines and reminders to ensure timely completion of processes and tasks. Subscribe to email notifications of changes and progress.
 
Ms office integration MS Office Integration

Tight integration into MS Office Word, Excel and PowerPoint enables easy editing of office documents right from within these applications. Save emails and attachments to Docsvault and attach documents to new emails from within Outlook.
 
full text search Comprehensive Full Text Search

Simple free search allows search across various criteria including text within document contents. Powerful Advanced Search offers combination of various search criteria for precise results. Search results can be refined and saved for one click execution later.
 
Audit Trial Audit Trail

Full audit trail settings allow logging of every activity happening on a file or folder. Users can see history of events on any file by a simple right click menu. Administrators and managers can query audit logs using various time, user and location criteria.
 
Active Directory Active Directory Integration

Integration with Microsoft Active Directory allows users to log into Docsvault using their Windows login name and password eliminating the need for remembering separate passwords
 
pdfeditor Inbuilt PDF Editor & Viewer

Slice, dice and assemble PDFs. Annotate them with highlights, notes and custom stamps. Edit text and images in any text based PDF. Quickly preview PDFs without opening up a full PDF application.
 
Docsvault PDF Printer Docsvault PDF Printer

Create PDFs from web pages or any other application and save them directly into Docsvault using the virtual Docsvault PDF printer. Cache newly created PDFs on local machine even when the Docsvault client is not connected or running.
 
Version Control Version Control

Retain unlimited versions of documents and revert back to any older version or promote an older version to current at any time. Versioning also offers security against unauthorized overwrites by employing the 'New Version' right while still allowing addition of information to a document by users with restricted rights.
 
Document Properties Document Profiling

Assign groups of custom index fields (text, numeric or date) called 'Document Profiles' to folders and files allowing you to identify and search for folders and files based on index field values.
 
Windows Explorer Windows Explorer Integration

The Windows Explorer File Open/Save dialog provides instant access to Docsvault storage directly from any Windows desktop application that uses 'File > Open/Save' dialogs. This means that you can now interact with the Docsvault repository directly from any application.
 
Robust and Scalable Robust and Scalable

Docsvault will grow with your organization's needs. Docsvault is designed upon a very scalable architecture with hundreds of users and hundreds of thousands of documents storage in mind. There is no practical limit on the number of documents that can be stored or the number of users that can work on the same repository.
 
Connect remote office Connect Remote Office

Run remote Docsvault clients over secure VPN connections with near local speeds. Connect satellite and remote offices and allow them to participate in the document creation and sharing process.
 
Watch Folder Watched Folders

Automatically import documents from third party applications, MFPs or Fax servers. The' Watched Folder' feature monitors specified folders for activity and automatically imports documents into Docsvault with various options.
 
Searchable PDF OCR and Searchable PDF

Seamlessly OCR and create searchable PDFs using Docsvault's inbuilt scanner interface. Automatically identify image based PDFs imported into Docsvault that were created using other applications and convert them to searchable PDFs.
 
quick email Quick Email

Administrators can enable the 'Quick Email' feature allowing users to email documents directly from within Docsvault for super-fast emailing.
 
folder template Folder Templates

Folder Templates allow creation of predefined folder and file structures in one click with predefined security, profile and audit trail settings. Administrators can even make changes to these folder templates and push the changes to all existing folder structures created using those folder template.
 
document relations Document Relations

Users can set many-to-many relations between documents. Document Relations allow grouping and easy access of documents filed in different locations throughout the repository.
 
Emails and Alerts Email Notifications and Alerts

Powerful Alerts Notification System allows administrators to set alerts on various server side checks and events. Users can subscribe for immediate or periodic activity notifications on any files or folders activities and changes.
 
Backup and Restore Backup and Restore Tools*

Set full and incremental backup schedules for complete peace of mind. Included restore tools ensures minimum downtime in case of a disaster.
 
Other Powerful tools Many more useful features…

Concurrent Access with Overwrite Protection, Customized Flags, Notes, Tasks with reminders, document links, Folder sections with colored tabs, 30+ Visual Themes, Collect Folders, File list printing, Customizable Columns with index fields, Customizable Folder Icons, internal Recycle Bin and much more.

* If SQL server is installed by Docsvault installer