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Small Business
Small Business Features
Docsvault Small Business Edition contains full range of document management features that are easy to use and do not require a steep learning curve.
Easy Document Capture & Management
Centralize paper documents & electronic files and access them with one familiar interface from all workstations in your office.
Integrated Scanning and Capture
Integrated scanning interface allow seamless capture of paper documents. Speed up complex scanning jobs with multiple scan profiles and batch scanning. This incredibly simple interface will change the way you view file scanning.
Fine Grained Security
Extremely flexible user and group based security along with many system level rights. User and Folder based 'Ownership Overrides' allow administrators to retain ownership of documents for specified users or folders. Separate export rights prevent unauthorized export of information out of system.
Simple Workflow
Route and forward documents and assign work tasks to other users replicating business processes. Setup deadlines and reminders to ensure timely completion of processes and tasks. Subscribe to email notifications of changes and progress.
MS Office Integration
Tight integration into MS Office Word, Excel and PowerPoint enables easy editing of office documents right from within these applications. Save emails and attachments to Docsvault and attach documents to new emails from within Outlook.
Comprehensive Full Text Search
Simple free search allows search across various criteria including text within document contents. Powerful Advanced Search offers combination of various search criteria for precise results. Search results can be refined and saved for one click execution later.
Audit Trail
Full audit trail settings allow logging of every activity happening on a file or folder. Users can see history of events on any file by a simple right click menu. Administrators and managers can query audit logs using various time, user and location criteria.
Active Directory Integration
Integration with Microsoft Active Directory allows users to log into Docsvault using their Windows login name and password eliminating the need for remembering separate passwords
Inbuilt PDF Editor & Viewer
Slice, dice and assemble PDFs. Annotate them with highlights, notes and custom stamps. Edit text and images in any text based PDF. Quickly preview PDFs without opening up a full PDF application.
Docsvault PDF Printer
Create PDFs from web pages or any other application and save them directly into Docsvault using the virtual Docsvault PDF printer. Cache newly created PDFs on local machine even when the Docsvault client is not connected or running.
Version Control
Retain unlimited versions of documents and revert back to any older version or promote an older version to current at any time. Versioning also offers security against unauthorized overwrites by employing the 'New Version' right while still allowing addition of information to a document by users with restricted rights.
Document Profiling
Assign groups of custom index fields (text, numeric or date) called 'Document Profiles' to folders and files allowing you to identify and search for folders and files based on index field values.
Windows Explorer Integration
The Windows Explorer File Open/Save dialog provides instant access to Docsvault storage directly from any Windows desktop application that uses 'File > Open/Save' dialogs. This means that you can now interact with the Docsvault repository directly from any application.
Robust and Scalable
Docsvault will grow with your organization's needs. Docsvault is designed upon a very scalable architecture with hundreds of users and hundreds of thousands of documents storage in mind. There is no practical limit on the number of documents that can be stored or the number of users that can work on the same repository.
Connect Remote Office
Run remote Docsvault clients over secure VPN connections with near local speeds. Connect satellite and remote offices and allow them to participate in the document creation and sharing process.
Watched Folders
Automatically import documents from third party applications, MFPs or Fax servers. The' Watched Folder' feature monitors specified folders for activity and automatically imports documents into Docsvault with various options.
OCR and Searchable PDF
Seamlessly OCR and create searchable PDFs using Docsvault's inbuilt scanner interface. Automatically identify image based PDFs imported into Docsvault that were created using other applications and convert them to searchable PDFs.
Quick Email
Administrators can enable the 'Quick Email' feature allowing users to email documents directly from within Docsvault for super-fast emailing.
Folder Templates
Folder Templates allow creation of predefined folder and file structures in one click with predefined security, profile and audit trail settings. Administrators can even make changes to these folder templates and push the changes to all existing folder structures created using those folder template.
Document Relations
Users can set many-to-many relations between documents. Document Relations allow grouping and easy access of documents filed in different locations throughout the repository.
Email Notifications and Alerts
Powerful Alerts Notification System allows administrators to set alerts on various server side checks and events. Users can subscribe for immediate or periodic activity notifications on any files or folders activities and changes.
Backup and Restore Tools*
Set full and incremental backup schedules for complete peace of mind. Included restore tools ensures minimum downtime in case of a disaster.
Many more useful features…
Concurrent Access with Overwrite Protection, Customized Flags, Notes, Tasks with reminders, document links, Folder sections with colored tabs, 30+ Visual Themes, Collect Folders, File list printing, Customizable Columns with index fields, Customizable Folder Icons, internal Recycle Bin and much more.
* If SQL server is installed by Docsvault installer
Easy Document Capture & ManagementCentralize paper documents & electronic files and access them with one familiar interface from all workstations in your office.
Integrated Scanning and CaptureIntegrated scanning interface allow seamless capture of paper documents. Speed up complex scanning jobs with multiple scan profiles and batch scanning. This incredibly simple interface will change the way you view file scanning.
Fine Grained SecurityExtremely flexible user and group based security along with many system level rights. User and Folder based 'Ownership Overrides' allow administrators to retain ownership of documents for specified users or folders. Separate export rights prevent unauthorized export of information out of system.
Simple WorkflowRoute and forward documents and assign work tasks to other users replicating business processes. Setup deadlines and reminders to ensure timely completion of processes and tasks. Subscribe to email notifications of changes and progress.
MS Office IntegrationTight integration into MS Office Word, Excel and PowerPoint enables easy editing of office documents right from within these applications. Save emails and attachments to Docsvault and attach documents to new emails from within Outlook.
Comprehensive Full Text SearchSimple free search allows search across various criteria including text within document contents. Powerful Advanced Search offers combination of various search criteria for precise results. Search results can be refined and saved for one click execution later.
Audit TrailFull audit trail settings allow logging of every activity happening on a file or folder. Users can see history of events on any file by a simple right click menu. Administrators and managers can query audit logs using various time, user and location criteria.
Active Directory IntegrationIntegration with Microsoft Active Directory allows users to log into Docsvault using their Windows login name and password eliminating the need for remembering separate passwords
Inbuilt PDF Editor & ViewerSlice, dice and assemble PDFs. Annotate them with highlights, notes and custom stamps. Edit text and images in any text based PDF. Quickly preview PDFs without opening up a full PDF application.
Docsvault PDF PrinterCreate PDFs from web pages or any other application and save them directly into Docsvault using the virtual Docsvault PDF printer. Cache newly created PDFs on local machine even when the Docsvault client is not connected or running.
Version ControlRetain unlimited versions of documents and revert back to any older version or promote an older version to current at any time. Versioning also offers security against unauthorized overwrites by employing the 'New Version' right while still allowing addition of information to a document by users with restricted rights.
Document ProfilingAssign groups of custom index fields (text, numeric or date) called 'Document Profiles' to folders and files allowing you to identify and search for folders and files based on index field values.
Windows Explorer IntegrationThe Windows Explorer File Open/Save dialog provides instant access to Docsvault storage directly from any Windows desktop application that uses 'File > Open/Save' dialogs. This means that you can now interact with the Docsvault repository directly from any application.
Robust and Scalable
Docsvault will grow with your organization's needs. Docsvault is designed upon a very scalable architecture with hundreds of users and hundreds of thousands of documents storage in mind. There is no practical limit on the number of documents that can be stored or the number of users that can work on the same repository.
Connect Remote OfficeRun remote Docsvault clients over secure VPN connections with near local speeds. Connect satellite and remote offices and allow them to participate in the document creation and sharing process.
Watched FoldersAutomatically import documents from third party applications, MFPs or Fax servers. The' Watched Folder' feature monitors specified folders for activity and automatically imports documents into Docsvault with various options.
OCR and Searchable PDFSeamlessly OCR and create searchable PDFs using Docsvault's inbuilt scanner interface. Automatically identify image based PDFs imported into Docsvault that were created using other applications and convert them to searchable PDFs.
Quick EmailAdministrators can enable the 'Quick Email' feature allowing users to email documents directly from within Docsvault for super-fast emailing.
Folder TemplatesFolder Templates allow creation of predefined folder and file structures in one click with predefined security, profile and audit trail settings. Administrators can even make changes to these folder templates and push the changes to all existing folder structures created using those folder template.
Document RelationsUsers can set many-to-many relations between documents. Document Relations allow grouping and easy access of documents filed in different locations throughout the repository.
Email Notifications and AlertsPowerful Alerts Notification System allows administrators to set alerts on various server side checks and events. Users can subscribe for immediate or periodic activity notifications on any files or folders activities and changes.
Backup and Restore Tools*
Set full and incremental backup schedules for complete peace of mind. Included restore tools ensures minimum downtime in case of a disaster.
Many more useful features… Concurrent Access with Overwrite Protection, Customized Flags, Notes, Tasks with reminders, document links, Folder sections with colored tabs, 30+ Visual Themes, Collect Folders, File list printing, Customizable Columns with index fields, Customizable Folder Icons, internal Recycle Bin and much more.
* If SQL server is installed by Docsvault installer
