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All
Features
What's
New in Docsvault Pro v. 3.x
Incredibly
easy to use:
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Docsvault
has a look and feel similar to Windows
Explorer. Its drag-and-drop functionality
is virtually identical to that of Windows
Explorer, making Docsvault a program
you will be comfortable with immediately
and with little effort.
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You can
drag-and-drop files and folders from
within the application or from any readily-accessible
external source, making importing files
incredibly simple. |
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Docsvault
has a simple Cabinet and Drawer type
filing structure. This facilitates the
organization of your documents in a way
that suits you best. |
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Docsvault
can also help prevent costly unintentional
deletions through its built-in Recycle
Bin, allowing you to recover accidentally
deleted files and folders. |
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Benefit: Virtually
eliminates the time needed to become familiar
with Docsvault’s functionality. |
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Find
documents instantly:
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All text
based files imported or created in Docsvault
are indexed by text, allowing you to
search documents by text within the documents
themselves.
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Apart
from searching by the usual criteria
like file name, description, size, and
creation date, you can also search for
files and documents by the custom profiles,
properties, and notes that you have created.
Document searching and retrieval has
never been this effective. |
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Our unique
Save Search feature allows you to save
frequently used search parameters, saving
you even more time when it comes to retrieving
your documents. |
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Benefit: Find
your files instantly through comprehensive
search tools. |
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Built-In
PDF Creator:
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PDFs have
quickly become the standard for saving
and sharing documents.
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Docsvault’s
PDF Creator allows you to get in the
loop by allowing you to create PDFs from
any application with printing capabilities. |
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Benefit: Start
creating and sharing your files in the
PDF format. |
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Integrated
Scanning:
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Paper
documents can be seamlessly scanned and
turned into digital files through Docsvault's
built-in scanner interface and then saved
directly in any desired Cabinet, Drawer,
or Folder. This incredibly simple interface
will change the way you view file scanning.
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You can
save your scanned documents as multi-page
PDF or TIFF files, along with various
other popular image formats. |
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Benefit: The
first step in going to a paperless office
is built-in to Docsvault. |
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Importing
Files Has Never Been Easier:
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Single
files, multiple files, folders, or even
entire drives can be imported with one
simple step.
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Each import
session allows you to assign a pre-created
profile to the files to be imported. |
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Turn your
cluttered paper filled office into a
paperless powerhouse. With Docsvault’s
scanner interface, import all of your
physical files and documents in an effortless
manner. |
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Benefit: The
simple file import allows you to immediately
begin organizing your files and folders. |
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Custom
Properties Creation:
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Properties
are custom descriptive classes that can
be created and assigned to anything brought
into or created in Docsvault.
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Each property
has the ability to have a unique name,
description, and data type (text, numeric,
date). |
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Benefit: You
are not limited to the pre-defined properties
set by Windows, giving you the power to
tailor the organization of your files to
suit your needs. |
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Custom
Profiles Creation:
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Once properties
are created, commonly used properties
can be grouped into profiles. Multiple
profiles can be made and each can have
a unique set of properties.
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Once created
in the options menu, these profiles can
be assigned to anything in Docsvault,
including individual files, folders,
and cabinets. |
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Individual properties within
each profile can be deselected, allowing
full customizability of each profile application. |
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Benefit: You
can sort, manage, and search for files
based on the profiles and properties you
have created and assigned. |
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Creating
Cabinets on a Whole Other Level:
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Custom
Profiles and Properties can be applied
every time a new Cabinet or Folder is
created. Your preferences are also completely
customizable through changes made within
the preferences menu.
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Create
Cabinets with your own custom icons,
making organization visually efficient. |
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Audit settings are also
completely customizable by cabinet. The
audit trail events that can be tracked
can be set during cabinet creation such
as importing/scanning done, security changes,
owner changes, profile changes, version
changes, audit settings changes, etc. |
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Benefit: Users
have a wide variety of customization and
security options when creating a filing
structure. |
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Folder
Creation is Just as Advanced:
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Folders
can be created as a subclass to a Cabinet;
subsequent subclasses are also classified
as Folders.
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Each folder
can have the profile and audit trail
settings customized just like Cabinets. |
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During Folder creation,
the profile and audit trail settings are
inherited from cabinet creation by default,
but they can be modified on a per folder
basis as well. |
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Benefit: Customization
can be accomplished even at the lowest
levels of your filing structure. |
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Version
History and Version Creation:
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Never
worry about if the document you are using
is the latest version or not.
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Docsvault
allows multiple versions of documents
to be created. As a document is modified
and subsequently saved, new versions
can be automatically created and saved. |
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Version notes allows you
to assign each new version its own description,
stating anything from description of changes
to instructions for further changes. |
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As each new version is created,
it is logged into a Version History, allowing
access and tracking of past versions. |
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Benefit: Know
that the documents you work on are the
latest version. |
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Audit
Trail Gives a New Meaning to Paper Trail:
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This feature
provides a logbook of events and changes
that have occurred to your documents
and settings. It keeps track changes
to specific files, folders, and cabinets
by filename, username, event time, event
type, or file path. It even tracks changes
made to settings and preferences.
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Audit
trails can be turned on or off for any
file, folder or cabinet. |
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Multiple field filtering
within the Audit Trail allows you to find
specific events by filtering and sorting
with regards to filename, username, event
time, event type, or file path. These can
be further filtered within the results
themselves. |
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Benefit: Always
know what changes are being made to your
computer and its settings. |
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Microsoft
Office Integration:
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Docsvault
seamlessly integrates itself into Microsoft
Office applications such as Word, Excel,
Outlook, and PowerPoint.
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Save your
files from the File menu of any of these
MS Office applications directly into
Docsvault. |
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Benefit: Docsvault
seamlessly integrates into your most commonly
used Microsoft applications. |
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Effortless
Document Backup:
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Backup
your documents effortlessly with just
a few clicks of your mouse.
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Directly
backup to CD or DVD media. Docsvault
also allows users to change their preferences
to allow for direct burning. Simply right
click and select burn, and Docsvault
will immediately begin the burning process. |
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Docsvault allows you to
setup custom automated data backup schedules
to Once, Daily, Weekly or Monthly, allowing
you to automatically execute data backups. |
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In case of OS or hardware
crash, Docsvault allows you to restore
documents with a few clicks and be up and
running in no time. |
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The structure of your filing
is completely retained in your backup,
even if you don’t have Docsvault. |
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Benefit: Data
backup is now easier and more effective
than ever before. |
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Repository
Management:
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Backup
/ restore – this feature allows
the user to fully backup the entire document
database and minimize the chances of
document corruption by individually zipping
files.
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Optimization – this
feature will clean up the document database
thereby maximizing efficiency. |
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Export – unlike data
backup, the export feature allows the user
to make a direct one-to-one copy of the
document database without any file compression
while still retaining the hierarchical
folder structure. |
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Benefit: Know
that your data backups are complete, uncorrupted,
and fully recoverable. |
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Multiple
Tab Viewing Makes Browsing a Breeze:
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Docsvault
allows the user to have multiple location
viewing in a single window, much like
new tab creation in Mozilla Firefox®.
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Users
can assign custom locations to new tabs,
which allows the user to view various
locations, such as network locations,
local drives, search results, and tasks. |
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Benefit: You
can simultaneously browse multiple cabinets
and folders. |
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Custom
Skins Add Some Life:
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A choice
of five skins is available to add a little
flavor to a usually bland application
screen.
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Benefit: Add
a little flavor to a usually bland application
screen. |
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Built-In
Organizational Templates:
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Many people
are looking to organize and manage their
files but don’t know where to begin.
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Docsvault’s organizational
templates will start you off on the right
track by giving you an array of organizational
cabinets. |
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Benefit: Docsvault
gives you a template to start becoming
more organized. |
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Right
Click functionality:
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Many of
the unique features in Docsvault are
made even easier to use through extensive
right-click functionality.
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Many of the features, including
direct burning, importing, saving to Docsvault,
security editing, audit trail viewing,
profile editing, and version history viewing
are all accessible with just a click. |
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Benefit: Easily
access the most popular features of Docsvault
with a simple right click of the mouse. |
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Efficient
Task Management:
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Never
miss an important task again with Docsvault’s
built-in task manager.
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See all your tasks right
on the desktop with the customizable desktop
toolbar and switch between today’s
tasks and all tasks. |
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Set reminders for yourself
that will popup at specified times, whether
it be once or repeated with daily, weekly,
monthly, or yearly intervals. |
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Task filing – once
tasks are marked as done, old tasks can
be archived under ‘filed tasks'. |
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Benefit: Organize
your daily tasks and activities. |
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Special
Recycle Bin:
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Auto-routing
of deleted files to Docsvault’s
own Recycle Bin ensures that no file
is unintentionally deleted.
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Accidentally deleted files
can be fully restored from this special
Recycle Bin. |
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Benefit: A
fail-safe mechanism to make sure you don’t
unintentionally destroy files. |
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