Educational Industry Document Management Solution

educational institutions

To outsiders, educational institution may seem unchanged since eons and to some extent, this is true.

It is resistant to change, intentionally and to a large extent due to external problems. It also happens to be one of the most technologically shy industries.

Managing ever-increasing expenses despite receding funds and providing learning that is useful in the 21st century are some of the priorities of educational institutions today.

What are the Challenges within Educational Institutions?

Here are some top challenges faced by the education industry.

Traditional Administration

Some of the administrative tasks in educational institutions are not only mundane but also time-consuming. Balancing budgets, overseeing financial aids, planning academic schedules, creating or updating rules and policies, hiring and supervising teachers and taking care of student recruitment and admissions are just to name a few administrative jobs that are still carried out in the traditional way.

Low funding

Schools and colleges are forever in need of funding and their funds are being cut down considerably because of budget shortfalls. This makes it very important for educational institutions to cut down expenses.

Lack of collaboration

Educational institutions often follow a one-sided process, donors to principal, principal to teacher, teacher to student and very rarely the other way round. Collaboration can bring about many good changes in this industry.

Just as other industries are embracing technology and becoming digitized, allowing them to provide better services, educational institutions should also incorporate solutions that do not require steep learning curve and allow administrators to operate efficiently.

Document Management Software is just the solution for educational institutions that are not very technological advanced

How can Document Management Software help?

Document Management Software is useful in almost all industries. Some of the immediate benefits of this software are digitizing paper documents such as administration process forms, simplifying workflow and improving collaboration with other branches and institutions.

Docsvault, our simple-to-use document management software, can help do all these plus more.

Docsvault: Incredibly Simple Document Management Software

Docsvault is one of those technological solutions that don’t require considerable learning or training. It is also an affordable solution, which makes it ideal for educational institutions that can’t spare a lot of money on technological solutions.

Unlike some of the technological solutions that are expensive and don’t give value for money, Docsvault is not at all expensive and can give return on investments in terms of improved efficiency and collaboration in a very short time.

Apart from reducing clutter by digitizing documents and making them easily accessible, Docsvault can also help educational institutions to collaborate effectively with teachers, students and other branches with features such as quick email and task routing. Read on to find out more in detail about these features:

Scanning and OCR

Docsvault does a wonderful job of helping you to scan, neatly organize and secure all your documents in a secure repository. With this software installed, you won’t have to worry about spending time in searching for documents or losing important documents when you need them.

Quick Email

Quick email facility of Docsvault allows you to forward documents to students, teachers, donors, administrators and other branches. It is also integrated with MS Outlook, so that you can save important emails and communication in Docsvault repository with a single click.

Metadata and Tagging 

You can get set document profiles, associate index values and tags and create profile templates for all your paper and electronic documents. This means you can find and retrieve all your documents within no time at all.

Audit trail

Audit trail allows you to keep a watch on all activities pertaining to documents taking place in your repository. From the time, a document is created through to modification, deletion or exporting, you can find out what exactly is being done with your documents.

Other Benefits:

  • Helps you go paperless, thereby saving costs on paper
  • Allows you to organize all your data in a structured environment, making it easily searchable
  • Reduces cost of shipping student forms to their residence and administration-related documents to other branches
I want to say thank you very much for that great software.
Thomas Schmidt