Documents find
themselves being stored in an endless
amount of places, including individual
hard drives, USB drives and other
media disks, zip drives, servers,
and hard copies of files found
in cabinets and file folders. This
unorganized chaos calls for a system
that provides the tools to collaborate,
organize, and secure these storage
options into one centralized, user-friendly
system. Docsvault™ allows
individuals and organizations to
not only organize and secure their
documents, but also coordinate
changes, control access, and retrieve
documents quickly, ensuring that
their intellectual capital is protected
and productivity and efficiency
are maximized.
What makes Docsvault
so unique? Even though document
management software has been around
for some time, its immense price
and challenging user-interfaces
have prevented average consumers and small
businesses from enjoying the many advantages
and benefits that document management
can provide, including increased
productivity and efficiency, reduced
costs, and an increase in the
bottom line. Docsvault provides
all of these benefits and many
more by giving users the tools
to manage, control, and secure
all of their files, all in an incredibly
simple package. Going to a paperless
office has never been as easy or
affordable as it is now, thanks
to Docsvault.
Creating a Paperless Office
Docsvault provides users with all the tools to convert to a paperless office. This begins with the built-in scanner interface. Its intuitive layout makes digitizing all of your paper files and documents incredibly easy. You can also import any type of digital file from any location. As soon as everything is digitized, Docsvault allows you to emulate your file cabinets while adding a host of other conveniences that only an electronic document management system can provide. Docsvault then provides all the tools to manage, control, and secure these files, making it the all-inclusive solution.
Centralizing Documents
Having files and documents all over the place leads to chaos. Not knowing where files are, misplacing important documents, more than one person simultaneously accessing the same document, and spending hours looking for an important folder are examples of the problems that disappear when you use Docsvault. Replace the traditional filing cabinets with an electronic one in Docsvault and start seeing the endless advantages and benefits, like: finding files instantly, sharing and collaborating files and documents with all the users in an office, and customizing the way files are organized to fit your needs best.
File and Document Security
Docsvault goes beyond ordinary document management software by providing unique security features. A 128-bit encrypted Safevault is a secure location to place all of your most important files and documents. Docsvault even has Safeinfo, an information manager to organize your usernames, passwords, and accounts. Here, you can put in all of the information regarding email accounts, online banking, social security, or credit cards. You can even make your own custom categories, stocks for example, and fields for those categories. Protecting your sensitive information has never been this easy or secure.
Data Backup and Retention
Docsvault makes planning for a disaster incredibly easy. Its one-click CD/DVD burning lets you put anywhere from a single folder to the entire file-repository onto a CD or DVD with just a click. With the Small Business Edition, these backups can even be automated so you don’t have to worry about it. The best part is that you don’t even need Docsvault to open them, all while retaining the original file structure. Docsvault is also a file retention solution. Now you can retain and archive your old emails, tax returns, or any other documents electronically, making them instantly searchable and accessible. You can even burn them to CD or DVD, thereby eliminating storage costs and saving space.
