It is an undeniable fact that in order for every business to operate smoothly, every department must function properly and to function properly they need to be well managed and organized. The responsibility of ensuring smooth organization lies in the hands of top management. They need to invest in tools that help their employees to [...]
How many times have you found files like Presentation_v1, Presentation-v1.1, Presentation-Final, Presentation _final edited, Presentation_final _copy and so on? Ad-hoc document management policies often lead to such problems. People are lax in naming files and even more lax when naming file versions. Docsvault document management software offers version control feature so you can have all [...]
‘Call client 5 pm tomorrow’ Have you ever scribbled something like this on a notepad and wondered later what you meant by that note? Most people have the habit of sticking hasty notes or making entries in diary planners about things to do. These notes are often unintelligible and they have a way to appear [...]
One of the most important features of document management software is its document profiling or metadata feature. This feature helps users to store all their documents neatly and find them quickly. Most of the time, users enter slapdash indexes while importing or saving a file to Docsvault. This leads to loss of time when searching [...]
A bad filing structure means your employees have to spend a lot of time reaching the right documents and if a standard practice is not followed, the result is ad-hoc document storage which leads to confusion, wasted time and loss of important documents. If your files go several layers deep like this: Database\Internal\HR\Employees\Current\Accounts\Salary\Electronic Slips\2012\Bob Smith [...]
Do you have a hard time searching for files in Docsvault? Do you use dates or numbers in file names? Do you remember these numbers and dates after a couple of months? We thought so. One of the most frustrating and time-consuming part of a job is finding documents. Though document management software helps people [...]
Recently, a welfare-to-work firm A4e, which is a contractor for government work schemes, was investigated for a fraud that involved fabricating paperwork and document leakage. One of their employees was claiming to put people in jobs that didn’t exist. Auditors also found proof of such documents during internal audit. Margaret Hodge MP, chair of the [...]
A lot of people think that “going green” and “paperless office” are some kind of passing fad. Small companies are more skeptical about these concepts. However, these are much more than concepts. It is as important to create a paper-free environment, as it is to use electricity-saving gadgets. Just as electricity gadgets help you cut [...]
MS Outlook is an excellent tool to communicate and collaborate within and outside an organization. Millions of organizations use Outlook for email exchange and collaboration. Businesses of all sizes rely heavily on this tool, which is why Docsvault provides integration with MS Outlook. This integration allows Docsvault users to improve productivity and ensure smooth collaboration. [...]
Docsvault performs quite like Windows Explorer and its looks and functionalities are very similar to that of Windows Explorer. It features simple drag &drop and copy & paste functionality for copying, moving and importing files and folders that all Windows users are quite familiar with. Integration with Windows Explorer Save & Open dialogs allows user [...]