Security Rights

This section covers the rights and permission that can be assigned to a user or group for any Cabinet / Folder / File in the Docsvault system . The actions that the users can perform on the data are dependent on the security and system rights they are assigned to.

File / Folder Security Rights

These securities can be applied to a cabinet, folder or a file in Docsvault repository from the Docsvault client application. The following rights are in increasing order of privileges.

List

Users with this right can only list the documents. They cannot see the contents of the documents or the associated notes and tasks. If a user has this right on a Cabinet or Folder, they cannot enter it.

Read

Users with this right have Read only access to documents, they do not have a right to add, checkout or update any exiting documents. They can search or browse and copy the documents. They can also route and export documents.

New version

Users with this right have Read, Add Information to document abilities, as well as the ability to Flag the document, Checkout documents and create New Versions. They can append pages to the existing scanned documents. They however cannot overwrite an existing file - they have to create a new version in order to add information to the document.

Overwrite

Users with this right have the ability to rename and overwrite files. They can also change the document's property values for the assigned profile.

Delete

Users with this right have the ability to cut and delete documents.

Change Profile

Users with this right have permission to change the profile type assigned to documents.

Undo Checkout

Users with this right can override the checkout lock that is placed on a document automatically when a document is checked out by any user.

Change Security

Users with this right can change the security settings of documents.

Change Owner

Users with this right can change the owner of the documents.

Note:

•	All these access rights are grouped in that each access right contains the rights of the one before it.

For example:

A user is assigned the right of 'Delete'. Automatically, he/she will have the permission of List, Read, New Version and Overwrite.

System Rights

Depending on the functionality of an individual within the organization, a system right is assigned to him/her in addition to the privileges they have for each of the documents i.e to List, Read, Delete etc.

Audit Query

Users with this right can query the audit log of all events performed on documents marked for audit logging.

Edit Profiles/Properties

Users with this right have rights to create and edit profiles and properties.

Customize Flags

Users with this right have rights to create, edit and delete the customized flags.

Note:

•	To add permissions, make sure the checkbox is ticked.

•	To remove permissions, make sure the checkbox is blank.