Adding Mails Manually

There are two method of saving important emails and their attachments directly into Docsvault:-

•	Save Items

•	Save Mail Attachments

Adding document from Microsoft Outlook using Save Item

Email messages, notes, calendar items from Microsoft Outlook can be saved directly to Docsvault in .msg format.

•	Select an Outlook item.

•	On the File menu of Microsoft Outlook, point to Docsvault SB to display following options:

Microsoft Outlook - Save Items

•	Select Save Items. Browse 'Docsvault Navigator' and select the folder to import the email to.

•	As email is saved, you can add profile properties.

•	Click on OK button. This will save the item into Docsvault as a file with .msg extension

Outlook document saved with .msg extension

Note:

•	You can quickly find the emails and its attachment added to Docsvault using full-text searches. For additional information,see Search Documents section.

•	Instead of sending multiple copies of important emails to other Docsvault users, you can send a link to a document using Create Link option after saving it in Docsvault.

Adding document from Microsoft Outlook using Save Mail Attachments

When you receive an Outlook message containing several attached files, you don't have to open and save each file separately in Docsvault. You can save multiple attachments to the same location in a single step.

•	Select the Outlook incoming mails.

•	On the File menu of Microsoft Outlook, point to Docsvault SB and select Save Mail Attachments.

•	Browse 'Docsvault Navigator', select the folder where you want to save the attachments.

•	In 'Select Attachment(s)' dialog box, choose the attachments listed which you want to save in Docsvault and click OK button.

Select Attachments

•	Enter the description and add profile properties.

•	Click OK button. This will extract and save the attachments into Docsvault.

Note:

•	This method saves all the files to the same folder. To save each attachment to a different folder, you will need to save them individually.